Constitution & By-Laws

NØID IARC Independence Amateur Radio Club

CONSTITUTION AND BY-LAWS

Constitution and By-Laws

APPROVED 3 March 2026

Sec. 1. The President shall preside at all meetings, and conduct them according to the rules adopted.He/she shall enforce due observance of this Constitution and by-laws; decide all questions of order; signall official documents adopted by the club, and perform all other duties pertaining to the office of President.

Sec. 2. The Vice-President shall assume all the duties of the President in his/her absence. In addition,

he/she shall organize club activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club.

Sec. 3. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit membership applications, read communications at each meeting, and e-mail meeting notices to each member. At the expiration of his/her term he/she shall turn over all items belonging to the club to his/her

successor.

Sec. 4. The Treasurer shall receive and receipt for all monies paid to the club; keep an accurate account of all monies received and expended; pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term he/she shall turn over everything in his/her possession belonging to the club to his/her successor.

Article IV Meetings: The by-laws shall provide for regular and special meetings. At meetings, a minimum of 2 officers of the Club and a total of one-third of the membership shall constitute a quorum for the transaction of business. Robert’s Rules Of Order shall govern proceedings.

Article V Dues: The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.

Article VI Membership Assistance: As needed, ad hoc committees may be formed. Examples include interference resolution, public relations, technical and operating committees.

Article VII Amendments: This constitution or by-laws may be amended, by a two-thirds vote of the membership (Membership shall be a quorum). Proposals for Amendments shall be submitted in writing at a meeting. (Providing the members have been notified at least 24 hours in advance of any meeting.)

By-Laws:

1. Treasurer: It shall be the duty of the Treasurer to keep and maintain a written inventory of theclub’s equipment and materials, to include any disposition by loss, sale or disposal. The treasurer shall maintain a minimum of 1 additional member on the bank account signature card. 

2. Secretary: It shall be the duty of the Secretary to keep the constitution and by-laws of the club and have

the same with him/her at every meeting. He/she shall note all amendments, changes and additions to the

constitution and shall permit it to be consulted by members upon request.

NØID IARC Independence Amateur Radio Club

CONSTITUTION AND BY-LAWS

Page 3 of 4

3. Membership:

a) Full membership is open to licensed amateurs who are in good standing with the club. Full membership includes all club privileges as well as the right to hold a club office and to vote for club officers. b) Associate membership is open to those actively engaged in a class leading to an Amateur Radio license and all other interested people. Associate membership includes all club privileges except for the right to hold office and vote.

c) Student membership is available to a licensed person under eighteen or still in school. A student member is considered a voting member. d) Family membership is available and consists of a full member and their immediate family members.

e) Applications for membership shall be submitted at regular meetings. Good standing means your duesare paid.

4. Meetings: Regular meetings shall be held on the first Tuesday of each calendar month. The President upon the written request of any four club members may call a special meeting. Notices shall be sent tomembers concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than 24 hours before the meeting.

5. Dues:

a) A yearly assessment of $20.00 per member in accordance with the provisions of Article V of the constitution for the purpose of providing funds for expenses. b) Membership for newly licensed Technicians will be free for the first year. This shall be for the remaining months of the current year and the following full year. c) Student member dues shall be $5.00. d) Family memberships shall be a full member plus an additional $5.00.

e) Dues are due at the first meeting of the New Year.

6. Technical Committee: This committee shall consist of a minimum of two members (appointed by the club President). The committee shall be responsible for maintaining the club’s radio equipment. 

7. Voting: To be eligible to vote, a member must be in good standing (see item 3 above). A member must be a member for at least three (3) months to be eligible to vote. All voting conducted at any meeting will be noted by the show of hands, except for dismissal of an officer or a member, which shall be by secret ballot. A student member is considering a voting member. Family membership shall have one vote only.

8. Elections: Elections of club officers shall occur at the first scheduled meeting of the new calendar year. Newly elected offices assume their post immediately after the election.

9. Testing: The IARC is a field-stocked ARRL VE testing facility. The club shall maintain a group of volunteer examiners to conduct testing for Amateur Radio licenses as requested. All testing materials shall and supervised by currently certified VE’s. When not in use, the testing materials shall be stored by VEs to prevent unauthorized access.When not in use, the testing materials shall be stored by VEs to prevent unauthorized access.

Note: handling of test materials or conducting testing for General or Extra requires three (3) Extra class

9. Testing: The IARC is a field-stocked ARRL VE testing facility. The club shall maintain a group of volunteer examiners to conduct testing for Amateur Radio licenses as requested. All testing materials shall and NØID IARC Independence Amateur Radio Club

CONSTITUTION AND BY-LAWS

Page 4 of 4

supervised by currently certified VE’s. When not in use, the testing materials shall be stored by VEs to prevent unauthorized access. Note: handling of test materials or conducting testing for General or Extra requires three (3) Extra classVE’s per ARRL VEC requirements.

10. Expenditures: The President with the concurrence of and in direct communication (not e-mail) to a  second member of the Executive Committee may authorize expenditures up to $250.00 as may be necessary, outside of a normal business meeting. Any amount over $250.00 requires a vote of the club.

Alfred Crawshaw, IARC President Date